Position: Administrative Assistant – Finance & Admin
Experience: 3 to 5 years
Type: Full Time Employee (FTE)

Under the direction of Manager, the Administrative Assistant works on India Admin in a timely fashion, with the expected quality in accordance with organization policies and procedures. Administrative Assistant works closely with the team to deliver the collective output to the firm on a timely basis. Responsible for managing the administrative activities, logistics and facilities at BLR office.
Core Responsibilities
.
Daily cleaning and upkeeping of facilities.
.
Weekend deep cleaning.
.
Regular maintenance of plumbing and electrical at office premises.
.
Daily Food and Beverage arrangements.
.
Maintain hygiene in cafeteria - 4th Floor and 8th Floor Cafeteria.
.
Preparation of Monthly Calendar/Roster for House Keeping Staff/Security Staff.
.
Daily monitoring and coordination with House Keeping Staff and Security Staff
.
Handling all documentation relating to material movements and courier services.
.
Front office management such as handling visitors, new joiners and other guests.
.
Review and procure groceries/housekeeping materials/stationaries for daily operations.
.
Obtaining invoices from admin vendors for payment purposes.
.
Maintenance of Admin Inventory on a weekly basis and report to admin Manager.
.
Maintenance of Cubicle and Office Keys
.
Periodic Maintenance of facility and office equipment such as:
•
UPS, Air Conditioners
•
Electrical Inspections
•
Carpet shampooing, Chairs and Workstation
•
Fumigation
.
Laptop stickers management etc.,
.
Transport coordination (Monitor the daily route vehicles and arranging the cab as and when required with prior approval from the Manager).
.
Busy season weekend and late-night supports
.
Training, Outing and Team Event supports
.
Logistic support for US visitors.
.
Support for Workday Entries (Invoice upload etc.) as required
.
Logistics support for sports & cultural committee events
.
Other logistics and admin support for smooth function of the production area.
Additional Responsibilities
Page 2 of 2
.
Collaborate with other teams to address their needs in timely manner
.
Learn Wipfli Way to enhance team collaboration and collectively work towards common objectives.
.
Work with the performance coach to develop the skills required to go up in the value chain
.
Participate in operational support activities related to the practice/team
Skills & Qualification
.
B.com/BBA/M. Com
.
Hand-on experience on applications.
.
Good Administrative knowledge.
.
Good Communication Skills
.
Good at Excel, PPT and Word
.
Good knowledge of data analytics tools. (Preferred, not mandatory)
No. of positions: 01
Work location: Bengaluru, Wipfli India.